Nominating

The Nominating Committee is responsible for submitting a slate of nominees for elected office (Western Province Bylaws, Article XXVIII). Questions or concerns regarding the committee and its guidelines should be directed to the Committee Chairman, Brother Laurence "Larry" Lewis; he can be contacted at sir_lewis_69@yahoo.com.

Note: the timeline for a virtual council differs significantly from an in-person meeting; be sure to review the information below.

Process Overview / Timeline

  1. Candidates submit their intention to run for elected office (complete form below)
    Deadline is 60 days prior to the Council (Feb 8, 2021) except for new Undergraduate members initiated at the Council.

  2. Nominating Committee holds first meeting to conduct committee member orientation (Tue, Feb 23, 2021)

  3. Undergraduate candidates submit official transcripts (deadline: Fri, Feb 26, 2021)
    Send to Province Keeper of Records & Exchequer, and provide a copy (unofficial OK) to the Nominating Committee Chairman.

  4. Nominating Committee holds a series of meetings to conduct interviews and select a slate of nominees (Mon, Mar 8 through Sun, Mar 14, 2021)

  5. (if applicable) Undergraduates initiated at the Council may submit their names for office (5pm on first day of Council)

  6. Nominating Committee announces its slate prior to the Council meeting

  7. After hearing potential nominations from the floor, Council votes on Committee's report (Sat, Apr 10, 2021)

  8. Report is sent to the Elections Committee for balloting (Sat, Apr 10, 2021)

  9. Balloting/elections take place (Sat, Apr 10, 2021)


Rules and Guidelines

Committee Membership

The Committee shall consist of no more than one representative from each chapter represented at the Council, as selected by their respective chapters.

Committee Responsibility

It shall be the duty of the Nominating Committee to submit to the Council a slate of nominees for the offices as provided for in the Bylaws of the Western Province, Article XXII, Sections I, V, VI, and VII.

Candidate Submission Criteria and Guidelines

  1. Any member who desires to be a candidate for a province office (see list below), and who has not previously filed with the chairman of the Nominating Committee must submit his intention with the chairman of the Nominating Committee no later than 60 days prior to the Council, unless the member is an Undergraduate who has just been initiated at the Council, in which case he must submit his intention no later than 5:00 pm on the day of the Council's first business session.

  2. Candidates must be in "good standing" on all three levels of the fraternity (i.e. "active" status, financial, and not under any disciplinary action, whether current or pending, and either within or outside of the fraternity).

  3. Candidates must be able to serve a full one-year term in their position.

  4. Candidates for office, including those nominated from the floor, must be properly certified as eligible before their names may be considered (credentials will be checked). All candidates must be in "active" status (C&S: Statute 24, Sections 1 & 2). Additionally, those who seek undergraduate offices must (a) be in "regular attendance" at a college or university (C&S: Article XXV, Section 10); (b) have a minimum 2.50 cumulative GPA (C&S: Statute 20, Section 4); and (c) must submit a current official transcript to the Province Keeper of Records and Exchequer, and provide a copy (unofficial OK) to the Nominating Committee Chairman, by Friday, February 26, 2021.

  5. Each candidate's chapter must be certified and credentialed by the Credentials Committee.

last updated: Jan 31, 2021

Elected Offices

The Western Province Bylaws provide for the election of the following offices and positions (Article XXII, Sections V and VII):

  • Senior Province Vice Polemarch

  • Junior Province Vice Polemarch

  • Province Keeper of Records & Exchequer

  • Assistant Province Keeper of Records & Exchequer

  • Province Strategus

  • Province Lieutenant Strategus

  • Province Historian

  • Member, Province Board of Directors - Alumni (4 members)

    • 2 members from chapters INSIDE the state with the largest delegate count

    • 2 members from chapters OUTSIDE the state with the largest delegate count

  • Member, Province Board of Directors - Undergraduate (4 members)

    • 2 members from chapters INSIDE the state with the largest delegate count

    • 2 members from chapters OUTSIDE the state with the largest delegate count

  • SPECIAL: Grand Chapter Meeting years only

    • Province Delegate to the Grand Chapter Meeting, Alumni (1 member)

    • Province Delegate to the Grand Chapter Meeting, Undergraduate (1 member)