Presentations, 78th WPC

To ensure optimum results, please adhere to the following standards:

GUIDELINES

• Only submit your FINAL document, not a "good for the time being" version. Make sure to take the time to edit prior to submitting.

• Ensure that your file is ready for viewing without any assistance.
  Keep in mind that the a/v team members on the day of the presentation may be volunteers who have never seen the file before, so everything needs to be self-explanatory, requiring only a "next slide please" instruction from the presenter. 

• Documents must be saved using the Microsoft PowerPoint or Google Slides file format

• Ask someone to proofread for spelling errors before submitting

• Due to storage space considerations, keep file sizes as small as possible; do not attach high-resolution photos. As a rule of thumb, files should be less than 2,000 to 3,000 KB (2-3 MB) each; if they are significantly larger, see the tips below.

• Submit only one (1) file. See tips below for combining files, if necessary.)

FILE NAMES
Use the following guidelines when naming files:

• Rename each file before uploading.

• Keep the name short so that it is easily identifiable even if truncated.
  Use only the subject of your agenda item. The context--the 78th Western Province Council--is already known.
  DO NOT INCLUDE any of the following information, since it is redundant and not necessary:

  • name of the fraternity (we already know who we are)

  • name of the province (the event already makes this clear)

  • year and/or the number of the WPC (delegates & attendees already know this)

Think about the agenda...the speaker's name and topic is printed there, so use a short file name that allows the a/v volunteer to match the file to order of the agenda. For example, instead of "Kappa Alpha Psi 78th Western Province Council, New MTA Requirements for FY 2025-26", simply name your presentation "MTA"...this keeps it simple, since there is only one MTA presentation during the council! 

• If more than one file is absolutely necessary (for example, a slideshow and a separate video file), add a number to the file name(s) make their order clear. For example: "1 - National MTA video" and "2 - MTA presentation", if the video will be played prior to the speaker's presentation, or "1 - Guide Right, National" and "2 - Province Kappa League" if the Kappa League slideshow will follow the Grand Chapter's slideshow.

HELPFUL TOOLS & TIPS

• Combine files: If necessary, select all of the slides in a second presentation, then copy & paste them after the last slide of the first presentation.

• Smaller files: To make files smaller, FIRST avoid using any high-resolution photos such as those in a native smartphone resolution like 12 megapixel (4032 x 3024); try re-saving the photos at a lower resolution; 2 megapixel (1920 by 1080 or 1600 by 1200) should be more than enough.